Kappa Alpha Order

COVID-19

Updates


The Knight Commander and National Staff have been monitoring the coronavirus that has caused COVID-19. Our first and foremost consideration is the health and well-being of our members, friends, families, and others. National Staff have been in continuing communication with chapters, volunteers, college and university administrators and other professionals. Until recently there had been minimal to no impact on the Order’s or chapters’ operations. However, the continued spread has caused colleges and universities to extend their spring breaks, move course work and classes online, and in some cases to close for the remainder of the spring semester. 

The National Staff will continue to operate out of Mulberry Hill and will follow the recommended procedures and protocols by the World Health Organization (WHO), U.S. Centers for Disease Control and Prevention (CDC), and local authorities. The staff will coordinate additional measures for those individuals who may be at higher risk for illness.

This page is to help provide guidance, resources, and support to all affected.

For All Members (Hygiene and Prevention)

  • Wash your hands frequently. Regularly and thoroughly clean your hands with an alcohol-based hand rub or wash them with soap and water.
    • Why? Washing your hands with soap and water or using alcohol-based hand rub kills viruses that may be on your hands.
  • Maintain social distancing. Maintain at least 3 feet distance between yourself and anyone who is coughing or sneezing.
    • Why? When someone coughs or sneezes they spray small liquid droplets from their nose or mouth which may contain virus. If you are too close, you can breathe in the droplets, including the COVID-19 virus if the person coughing has the disease.
  • Avoid touching eyes, nose and mouth.
    • Why? Hands touch many surfaces and can pick up viruses. Once contaminated, hands can transfer the virus to your eyes, nose or mouth. From there, the virus can enter your body and can make you sick.
  • Practice respiratory hygiene. Make sure you, and the people around you, follow good respiratory hygiene. This means covering your mouth and nose with your bent elbow or tissue when you cough or sneeze. Then dispose of the used tissue immediately.
    • Why? Droplets spread virus. By following good respiratory hygiene, you protect the people around you from viruses such as cold, flu and COVID-19.
  • If you have fever, cough and difficulty breathing, seek medical care early. Stay home if you feel unwell. If you have a fever, cough and difficulty breathing, seek medical attention and call in advance. Follow the directions of your local health authority.
    • Why? National and local authorities will have the most up to date information on the situation in your area. Calling in advance will allow your health care provider to quickly direct you to the right health facility. This will also protect you and help prevent spread of viruses and other infections.
  • Stay informed and follow advice given by your healthcare provider. Stay informed on the latest developments about COVID-19. Follow advice given by your healthcare provider, your national and local public health authority or your employer on how to protect yourself and others from COVID-19.
    • Why? National and local authorities will have the most up to date information on whether COVID-19 is spreading in your area. They are best placed to advise on what people in your area should be doing to protect themselves.
  • Protection measures for persons who are in or have recently visited (past 14 days) areas where COVID-19 is spreading.
    • Follow the guidance outlined above. Stay at home if you begin to feel unwell, even with mild symptoms such as headache and slight runny nose, until you recover.
      • Why? Avoiding contact with others and visits to medical facilities will allow these facilities to operate more effectively and help protect you and others from possible COVID-19 and other viruses.
    • If you develop fever, cough and difficulty breathing, seek medical advice promptly as this may be due to a respiratory infection or other serious condition. Call in advance and tell your provider of any recent travel or contact with travelers.
      • Why? Calling in advance will allow your health care provider to quickly direct you to the right health facility. This will also help to prevent possible spread of COVID-19 and other viruses.

Chapter Officers

As a chapter officer, you have a great opportunity to be a positive influence in your community, and for your chapter. It is vitally important that you continue chapter operations as normally as possible or virtually until you are able to return to campus. We have posted a short video on each officer’s resource page that provides some ideas of things that you can be working on virtually from home to keep your chapter operations and members engaged. Please do not hesitate to contact your ADCS if there is anything that we can do to support you or your chapter.

For Alumni and Alumni Events

All events planned by the National Administrative Office are currently being evaluated on a case-by-case basis.

POSTPONED. The Mikell and Walsh Province Courts of Honor Event in Dallas, Texas, scheduled for Saturday, March 13.
POSTPONED. The alumni reception in Phoenix, Arizona at the Arizona Biltmore, scheduled for March 16.
POSTPONED. The Beta Xi–Oklahoma State University Centennial Celebration in Oklahoma City, Oklahoma, scheduled for March 28.
POSTPONED. The Candler (Kentucky) Province Court of Honor at Keeneland, in Lexington, Kentucky, scheduled for April 18.
POSTPONED. The Delta Lambda Chapter Restoration Ceremony & Banquet in Murfreesboro, Tennessee, scheduled for April 18.

CANCELED IN PERSON. The Executive Council and KAOEF Board of Trustees Meetings in Lexington, Virginia, on April 22–25. The boards will each meet virtually during that schedule.

For Chapters

All chapters may contact any member of the national staff, but more particularly should call their Associate Director for Chapter Services.

Chapter Visits by National Staff. National staff travel has been suspended until March 27. We will monitor daily and adjust or amend this schedule accordingly.  Under the direction of Assistant Executive Director for Chapter Services Anthony Graziani, our field staff will implement virtual chapter visits for that period. We will focus additional support in the areas of chapter operations affected by the virus.

New Member Classes.  Retention of new members is essential for chapter success.

  • Instruct all new members to complete Phase I of The Crusade program online by March 20. Focus on this particularly if students are away from school.
  • Submit your Report 4 as soon as possible.
  • If your chapter can initiate your new member class, we recommend you do it as soon as possible. Consider different venues, times of day, and other norms so that you can bring your new brothers in and have one less concern this term.
  • If you have moved to online classes but the school intends to reopen, and you exceed the 8-week period of new member education, you must initiate your new members within two weeks of the reopening. Set those dates now.
  • If your school closing is extended through the end of the semester, you must initiate the new members no later than two weeks after classes begin this fall. Set those dates now.
  • Maintain consistent communication with your new members.

In all these instances, please advise your Associate Director for Chapter Services and Province Commanders so they can assist in keeping track. Pursuant to the Regulations, appeals for your initiation timeline should be made to Executive Director Larry Wiese at lswiese@ka-order.org and must include an appropriate plan and timeline, but concerns such as venue will not be considered.

For Housing Corporations

Housing Corporations may contact Assistant Executive Director for Alumni Affairs Brent Fellows for questions at bfellows@ka-order.org.

Recommendations and Resources from Holmes Murphy Fraternal 

  • Coronavirus: What you need to know
  • Event Cancellation Coverage. Holmes Murphy Fraternal was informed earlier this week that Event Cancellation coverage excludes the Coronavirus. Carriers who place this coverage often place a moratorium on these types of things when they are happening. As an example, they will not place coverage when a Named Hurricane is approaching the United States. They will once again reintroduce the coverage when a loss is not imminent.
  • Will Your Property Be Vacant? Many colleges and universities are considering or have made the decision to move to virtual platforms for classes, which will result in most of the students returning to their homes. The second attachment covers everything you need to know in the event that a chapter premise will be vacated.
  • Business Income – Extra Expense Resource. Many colleges and universities are considering or have made the decision to move to virtual platforms for classes, which will result in most students vacating chapter houses and returning to their homes as a result of COVID-19. These unexpected developments potentially impact revenue streams of house corporations who may be forced to refund rent paid by membertenants for a period of time or are unable to collect future rent from member-tenants for a period of time. The Commercial Property coverage placed by our office includes Business Income/Extra Expense coverage which reimburses house corporations for loss of rents plus continuing expenses resulting from a covered cause of loss. This communication is intended to explain what triggers coverage under the Business Income/Extra Expense provisions of Commercial Property Policies.

While we do not believe coverage will apply as described above, Holmes Murphy Fraternal recommend that you notify our office of any claim-related scenario as we recommend that the claim be reported to the insurance carrier which will allow the insurance carrier the opportunity to formally evaluate the situation and issue a formal coverage decision. The recommendation to report the claim may change as the initial claims are submitted and formally disclaimed as we expect will occur.

Parents

Our first and foremost consideration is the health and well-being of our your son. We will maintain continuous communication with our chapter leaders, undergraduate members, alumni volunteers, and campus professionals.  If you have any questions or concerns, please submit a general inquiry, and we will be sure to respond or direct you to the proper representative.

Prayer & Video Devotional

Knight Commander C. Douglas Simmons III asked National Chaplain Dwain P. Knight to develop a prayer and video devotional for KA brothers.

 

KA COVID-19 Emergency Relief Fund

To provide vital assistance to KA brothers impacted by this pandemic the Kappa Alpha Order Educational Foundation has established the KA COVID-19 Emergency Relief Fund to help undergraduate brothers deal with immediate needs so they can continue their education and KA experience. Please show your support by making a gift to the KA COVID-19 Brotherhood Assistance Fund. Your gift will help provide emergency assistance to fellow undergraduate brothers who are faced with extreme difficulties caused by COVID-19. If you know of a brother in need, please encourage them to contact Aaron Masey at amasey@ka-order.org.

Talkspace Webinar on Common Challenges facing College Student

Talkspace is hosting a student-focused webinar with its Clinical Director, Dr. Amy Cirbus. Many of the challenges that KA brothers and other students are facing will be addressed, including adjusting to life at home, returning to campus, remote learning, loss of campus resources, financial hardships, disconnection, and more. Tune in by clicking HERE on Thursday, May 21 from 1 pm to 2 pm Eastern.

Fall 2020 Resources

The Fraternity Forward Coalition (FFC), of which Kappa Alpha Order is a founding member, held one of their Brotherhood in Action webinars on Managing Your Chapter This Fall During COVID-19. On this webinar fraternity staff and higher education professionals discussed how chapters can manage recruitment and social events this fall. The webinar PowerPoint slides, FFC Recruitment and Event Resource, Event Checklist, and Holmes Murphy Event Resource have been made available to those unable to attend. 

Posters

The posters below can be used at Chapter Houses, personal residences of members, and on campus to promote safety measures and KA. Simply download and take to your local printer, FexEx Office, or OfficeDepot/OfficeMax, or print on your personal computer or school’s computer lab.

  • Wash Your Hands: Poster (11″ x 17″), Letter (8.5″ x 11″)
  • Stay Six Feet Apart: Poster (11″ x 17″), Letter (8.5″ x 11″)
  • Get Down with Masking Up: Poster (11″ x 17″), Letter (8.5″ x 11″)
  • Shaking My Head: Poster (11″ x 17″), Letter (8.5″ x 11″)
  • Feel Sick, Stay Home: Poster (11″ x 17″), Letter (8.5″ x 11″)

Additionally, the Center for Disease Control has additional printable resources.